Job Description
The Role
Are you a highly professional and organized individual with a passion for creating a positive first impression? We are seeking a dedicated Front Office Secretary to join our team and be the welcoming heart of our busy office. As the first point of contact for clients, visitors, and staff, you will play a vital role in ensuring a smooth and efficient office environment, providing essential administrative support and maintaining a consistently professional atmosphere.
Responsibilities
- Warm and Professional Reception: Manage the front desk, greet visitors with a smile, expertly handle calls, and maintain a tidy and welcoming reception area.
- Efficient Administration: Manage correspondence, skillfully schedule meetings, and oversee office supplies to keep everything running smoothly.
- Exceptional Customer Service: Provide outstanding service, proactively assist visitors and staff, and direct inquiries with courtesy and efficiency.
- HR Support: Provide valuable administrative support to the HR department, assisting with recruitment activities and onboarding processes.
- Meeting Coordination: Reserve and prepare meeting rooms, ensuring they are ready for productive sessions and assisting with refreshments.
- Document Management: Prepare and format professional documents, reports, and presentations.
- Office Support: Assist in Health and Safety Risk Assessments and provide administrative support to senior management.
Qualifications/Requirement
- Exceptional Communication Skills: Strong verbal and written communication abilities, enabling you to interact professionally with diverse individuals.
- Organizational Prowess: Highly organized and adept at multitasking in a fast-paced setting.
- Customer-Centric Approach: Proactive and customer-focused with a genuine desire to assist others.
- Professional Demeanor: Impeccable professional appearance, attention to detail, and unwavering commitment to confidentiality.
- Bonus: Training in Fire Warden and First Aid is considered a valuable advantage.
We Offer
- Opportunities for professional growth and development.
- A collaborative and supportive work environment.
- Competitive compensation
- Health Insurance
