Tendering and Contracts Executive

Attractive Salary Package - Full time position - Work Benefits

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Tendering and Contracts Executive

One of our clients is looking for a Tendering and Contracts Executive to join their team.

Job Description

One of our clients is looking for a Tendering and Contracts Executive to join their team.



  • Prepare tender documents using standardized company templates and paperwork.
  • Oversee the compilation and drafting of high-quality proposals, bids, and tender responses to ensure professional, timely, and compliant submissions.
  • Maintain a list of eligible vendors, especially for upcoming bids.
  • Prepare estimates for specific tenders for internal approvals.
  • Compile diverse inputs to create more competitive bid documents.
  • Check on evaluation and contract negotiation processes.
  • Monitor deadlines and facilitate timely submissions.
  • Compile and maintain internal procurement documents related to the tendering process, including tracking management approvals for tendering and contracting actions.
  • Communicate with clients regarding tender criteria and statuses.
  • Communicate with vendors during the tender process, including handling non-disclosure agreements, confirmations of interest, and similar tasks.
  • Coordinate and communicate with finance, operations, and other departments at every tendering stage.
  • Maintain tender files and arrange for archiving upon completion of the tender.
  • Prepare status reports and projected timelines for tenders.
  • Manage and coordinate the efforts of all relevant departments related to tendering/bidding activities and contract review.


  • Experience in a similar or related role.
  • Proficiency in English and Maltese.
  • Proficiency in software applications, particularly Excel and Word.
  • Comfortable working within tight deadlines.
  • Excellent planning and organizational skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Attention to detail and a high level of confidentiality and professionalism.

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