Administrator – Procurement Job in Malta

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Administrator – Procurement Job in Malta

Our clients are looking for a Administrator – Procurement to join their team.

Job Description

Our clients are looking for a Administrator – Procurement to join their team.



  • Review purchase requisitions received, obtain quotations as necessary and process the requisitions within the Purchase Order System according to company regulations;
  • Follow up on pending orders, negotiating terms of delivery and making special delivery arrangements where necessary while keeping departments and management informed of the delivery schedules;
  • Research and select vendors, procuring materials, supplies and services cost-effectively for the required delivery within the approved price range;
  • Evaluate suppliers’ performance, utilising different vendor sources to manage orders as directed;
  • Establish reliable sources, backup sources to ensure uninterrupted production whilst maintaining a good working relationship with the different suppliers;
  • Maintain an up-to-date purchasing filing system on pricing and suppliers to ensure immediate and accurate access to information;
  • Ensure that received invoices are covered by and agree with the Purchase Orders,, identifying errors or unauthorised changes in prices and follow up with suppliers as necessary;
  • Review, develop and produce required purchasing reports Liaise with shipping department to obtain the best possible shipping rates.


  • Have an A level standard of education;
  • Have a 3 year experience in a purchasing environment;
  • Possibly are in possession of a diploma in Business Studies or equivalent;
  • Be self-motivated; show initiative and capable to work independently under pressure, being loyal and practicing high ethical standards at all times;
  • Possess communication and negotiating skills;
  • Be ICT literate

Successful Candidate

The selected candidate will be a self-confident and very well organized professional who portrays an image of efficiency.


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